Getting your jobs live on Indeed with our ATS is simple, but a few steps keep everything running smoothly. Follow these best practices to share your jobs with Indeed for organic (free) visibility and to keep them visible once they are live.


Quick checklist

  • Turn on Free Job Boards for your account or for each job.
  • Post only roles that are open, and close jobs as soon as they are filled.
  • Use a company email address, not a free email address such as Gmail.
  • Post each job from one source only. Do not also post it directly on Indeed.
  • Edit existing jobs instead of recreating them, and avoid repeated closing and reposting.


Enabling Free Job Boards

To share your jobs with Indeed, the free boards option must be turned on. You can turn it on for your whole account or for a single job.


For all jobs (account admin)

  1. Go to My Account > Account Details.
  2. Under Customize & Design, select Feature Management.
  3. Scroll to Job Postings and toggle Free Job Boards to ON.

For a specific job

  1. From the dashboard, find the job you want to edit.
  2. Click the drop-down menu next to the job and select Edit Job.
  3. Scroll to Advanced Features and toggle the free boards option to ON.


Getting Your Jobs Live on Indeed

Indeed picks up new jobs from our XML feed every 4 to 6 hours. New accounts can see a short delay before jobs appear. If your jobs are not showing 24 hours after you enable free boards, contact Indeed and ask them to pull your jobs from the ATS XML feed.

How to contact Indeed

  • If you already have an Indeed account and a representative, contact them directly.
  • If this is your first time, call Indeed at 1-800-475-4361, or email or chat with their support through the Indeed Employer Center. See Indeed's Contacting Indeed article for more options.


Why Your Jobs May Not Appear on Indeed

Indeed has strict guidelines to prevent spammy or malicious postings, and a job can break them without you noticing. Indeed does not always tell you when a job is flagged or removed from organic listings. Common reasons include:

  • Non-standard job titles. Titles with terms like "sign-on bonus" or "remote" can be disqualified.
  • Location in the job title. Put the location in the location fields instead.
  • Multiple jobs in one post. Each post should cover one role.
  • "General Application" titles. Post a real job. Indeed does not allow postings that only collect applications for a future position.
  • Non-paying or commission-only jobs.
  • Staffing or recruiting companies. Indeed only allows these companies to post jobs with paid sponsorship.
  • Posting from multiple sources. Indeed accepts a job from one source only. If you post a job directly through your Indeed Employer account, Indeed may refuse the same job sent by the ATS.
  • Generic company names. If your company name is not unique, Indeed may think you are posting from several sources. An account administrator can update the name under My Account > Account Details > Company Info.
  • Duplicate or repeatedly reposted jobs. See Avoiding Duplicate Postings and Visibility Issues below.
  • No company email address. See Corporate Email Requirement below.
  • Sponsorship required. Indeed can require some jobs to be sponsored before they are visible. See Sponsorship and Checking Job Status below.


If Indeed flags your job, contact Indeed to find out why and what to change. Indeed's guide, My Job is Not Shown on Indeed, lists more reasons. Indeed does not share flagging reports with the ATS. 



Avoiding Duplicate Postings and Visibility Issues

Indeed lowers the visibility of jobs it sees as duplicates or repeated reposts. Most problems come from how and when a job is closed, reopened, or recreated.


Keep evergreen roles open

If a role stays open all the time, leave the existing job open and keep hiring against it. Do not repeatedly close and repost a job, or refresh it, just to gain extra organic visibility. If you want more sustained traffic, use sponsorship, not duplication.

Close jobs that are filled

Post only roles that are truly open. When a position is filled, close the job and mark candidates as hired or rejected. Indeed uses those signals to tell a filled job apart from a repost, and a closed job should stop appearing in search results.

Reposting after a gap

Closing a job and reposting it later because a new opening came up is fine. Frequent, rapid reposting meant to boost visibility is the problem. Indeed no longer uses a single time limit, such as 30 days, to decide whether a repost is a duplicate. It looks at context, mainly whether it can see that the earlier opening was filled or closed.

Jobs that differ by shift or location

When postings share a description but differ by shift or location, make the differences clear. Include the shift and the full location: street address, city, state, and ZIP code. The more specific each posting is, the easier it is for Indeed to see them as separate roles.

Updating an open job

To change a title, description, or salary, edit the existing job instead of creating a new one. A new job can look to Indeed like a repost of the old one.

Jobs posted in two languages

Indeed can tell postings in different languages apart, so posting the same job in two languages should not be flagged as a duplicate for that reason alone. If you see unexpected behavior, contact Indeed.


Moving from another system?

  • From another ATS: Indeed is building a process, expected to include a one-time exclusion, so migrated jobs are not flagged as duplicates. It has not been finalized. Contact our support team before you move jobs so we can share the latest guidance.
  • From jobs posted directly on Indeed: Duplicate flags are less common because the job details usually differ. Indeed accepts one source per job, so close the job on your Indeed Employer account once the ATS version is live.


Corporate Email Requirement

Indeed requires a valid company email address on every job it receives from an ATS. Enforcement began October 31, 2026, and jobs with a missing or generic email address may lose visibility on Indeed.


What counts as a company email address

An address on a domain your business controls, such as name@yourcompany.com. Free consumer addresses such as Gmail or Yahoo do not meet the requirement.


What to do

  • Make sure the email address used for your jobs is a company address.
  • Watch for emails from Indeed. Indeed contacts clients whose jobs have no email address or a generic one, and it also contacts partners about those clients.


If you do not have a company domain

Small businesses without their own domain should work directly with Indeed Support to keep their employer account verified and reduce the risk of reduced visibility.


If you are a franchise owner

Many franchise owners use personal email addresses instead of a corporate domain. Indeed has said it is reviewing how the policy applies to franchises. Check with your franchisor and contact Indeed Support for current guidance.


Sponsorship and Checking Job Status

If you want steady traffic from Indeed, sponsor the job. Reposting or duplicating it does not work and can hurt visibility.


Some organic jobs now need sponsorship to be visible on Indeed. To see where a job stands, check your Indeed Employer Dashboard. It shows whether a job is live, visible, or requires sponsorship to appear. It is also the place to check to review your sponsorship performance. 


Need Help?

  • Job or account issues on Indeed: Contact Indeed Customer Support so they can open a ticket and route it to the right team. This includes duplicate employer accounts caused by small differences in your company name, such as punctuation.
  • Our ATS: Reach out to our support team. Please include an Indeed representative in the email because Indeed will not let our support team assist directly without a member of your team involved.